Staffing Hut
Posted 14 days ago
Pacific Palisades, Los Angeles, California, US
personal assistant
Mid Level
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Personal Assistant needed in Pacific Palisades, CA
Job Summary

We are hiring an experienced and efficient personal assistant with a minimum of 5 years of experience needed for a prominent family office in Pacific Palisades, CA! The candidate must have stellar references and experience working with a high-profile family. The candidate must be a team player with excellent communication skills, be extremely detail-oriented, be able to wear multiple hats, and be versatile. Duties include but are not limited to–various administrative responsibilities, running errands, completing special projects and any tedious work, coordinating travel (private; domestic; international), heavy calendar management, setting all appointments and reservations, working with other assistants and team members to ensure all duties are complete daily. 

Responsibilities:

  • Coordinating all travel itineraries—public and private.
  • Heavy calendar management—syncing personal and professional calendars.
  • Labeling and filing electronic copies of various documents and personal items.
  • Maintaining and organizing emails, notes, and documentation trails for immediate recall.
  • Meeting all necessary deadlines and anticipating employer needs.
  • Ordering meals for the family home and plane.
  • Oversee and manage vendors/maintenance personnel.
  • Pack and unpack for travel.
  • Planning events—intimate and lavish.
  • Purchasing tickets for events and shows.
  • Shopping and making personal purchases for the principal.
  • Writing letters, thank you notes, sentiments, gift wrapping.

Qualifications:

  • ​Strong organizational skills
  • Ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Previous experience in office administration or other related fields
  • Strong attention to detail
Job Detials
Job type
Full-time
Salary
$100000 to $120000 Annually
Location
Los Angeles, United States
Exprience level
Mid Level
Benefits
Medical Insurance
Vision Insurance
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